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Write-Off
Definition:
Write off is a accounting entry that reduces the accounts receivable or accounts payable balance to zero, typically when the account is considered uncollectible or unpayable.
Reasons for Writing Off Accounts:
- Accounts that are considered uncollectible or unpayable
- Accounts where the customer or supplier has declared bankruptcy
- Accounts where the customer or supplier has defaulted on payment
Procedure for Writing Off Accounts:
- Identify accounts that meet the criteria for write-off.
- Create a journal entry to write off the accounts, debiting the bad debt expense account and crediting the accounts receivable or accounts payable account.
- Record the write-off amount in the appropriate account.
- Update the accounts receivable or accounts payable balance to zero.
Example:
“`Account Write-Off Journal Entry:
Debit: Bad Debt Expense Account (account number) $10,000Credit: Accounts Payable Account (account number) $10,000
Accounts Payable Balance: $0“`
Financial Impact:
- Write-offs reduce the accounts receivable or accounts payable balance, which can impact the company’s financial statements.
- Write-offs increase the bad debt expense account, which can impact the company’s overall profitability.
Best Practices:
- Write off accounts accurately and timely.
- Maintain proper documentation for write-offs.
- Review write-off policies and procedures regularly to ensure compliance.
- Consider using accounts receivable or accounts payable aging reports to identify accounts that are overdue and may require write-off.